Monday, January 21, 2013

Team Tension: Causes and Management

By: Gary J. Salton, Ph.D.
Chief: Research and Development
Professional Communications, Inc.


INTRODUCTION 
Click Here to See Video
An earlier study that found that organizational structures had “built in” tension-reducing mechanisms  (see footnote #1—Organizational Level and Strategic Style).  This research applies those insights to teams.  A  tension producing thread was found to be rooted in the team format. Team tension has no “built in” control mechanism.  Control requires active intervention.

A YouTube video both condenses and expands on this research. It can be viewed by clicking the icon on the right. 


THE MECHANICS OF STRATEGIC STYLE
"Opt”® technology rests on the single assumption (i.e., a form of belief) that humans are information processors. Information processing has three necessary components: input, process and output. Without input there is nothing to process.  Without output nothing has been processed.  Without process (i.e., some form of conversion) nothing has changed.  This is traditionally expressed as:

Graphic 1
BASIC INFORMATION PROCESSING MODEL

Graphic 1 shows the model as a linear sequence. This is accurate when dealing with well-understood, repetitive processes.  When dealing with unfamiliar issues the model becomes dynamic. Graphic 2 describes how human information processing typically works in team settings.


Graphic 2
HUMAN INFORMATION PROCESSING MODEL



Graphic 2 describes an iterative process. It begins by some intention. Intention is a reason to initiate an activity.  The person wants something. That “something” will be some type of desired “output.”

The desired output tells the “process” component what kind of “input” to try to acquire or accept.  Process then tells “output” what is possible given the input available. The model iteratively bounces back and forth constantly adjusting input and output. Ultimately it “homes in” on some kind of accommodation.


THE INPUT ELEMENT
The input element is governed by a construct called “method.”  Method is a continuum that ranges from unpatterned on one side to structured on the other. Graphic 3 visually describes the construct. 

Graphic 3
INFORMATION PROCESSING METHOD

The unpattterned method (far left) is opportunistic.  It accepts almost any input that looks relevant to the issue at hand.  The flood of potential inputs is managed by culling. Things that do not work are quickly discarded.  Adequacy rather than optimization is the standard for acceptance. This is a highly responsive strategy since little time is spent filtering input quality. 

Structured methods (far right) use some kind of prearranged approach to select input. This might be any kind of formula, plan or scheme. Inputs falling outside the accepted framework are discounted or ignored.  Structure is typically thought out in advance. This advanced planning generally produces dependable outcomes of consistent quality.
 
Discord can arise based on input choice. For example, one person might dismiss a variable that does not “fit” the prearranged framework. Another person using an unpatterned method may see that same variable as promising.  However, discord does not necessarily result in tension.  Less than perfect input may be tolerated if it is nonessential. Delays might be forgiven if they do not compromise later efforts.

Team tension is personal.  It arises when someone believes that their intended output is being compromised by the behavior of another team member. To see how personal tensions might arise we need to look at
the output element of the model.


THE OUTPUT ELEMENT
Output is measured on a continuum with thought on one side and action on the other.  Graphic 4 visually describes this construct.

Graphic 4
INFORMATION PROCESSING MODE
Action (the right side) are those activities that have a direct effect upon the issue in question.  Thought (the left side) refers to preparatory activities. It is used to guide action. These two stances carry very different behavioral implications.  

Action is visible, risk is material and consequences are potentially wide ranging.  Thought is private, behaviorally silent and risk is confined. Consequences are limited since no action affecting others has been taken.

Different input exposures and output consequences combine to produce a variety of postures.  To see how input and output elections interact we have to combine them into a single measurable form.


"I OPT" STRATEGIC STYLES
Combined input and output elections are illustrated in Graphic 5.  The graphic shows four possible general conditions.

Graphic 5
INFORMATION PROCESSING METHOD AND MODE

Graphic 6 shows how each of the four basic information-processing dimensions are represented on the four axes of the basic “I Opt” grid. 
 
Graphic 6
INFORMATION PROCESSING –“I Opt” GRID RELATIONSHIP

Each axis of the “I Opt” grid relates to a particular combination of method (structured and unpatterned) and mode (action and thought). This is more clearly shown in Graphic 7 below.

Graphic 7
“I OPT” GRID AXES PARAMETERS
  
Each mixture of method and mode produces predictable outputs. For example the Reactive Stimulator style (top axis) is highly responsive (due to unpatterned input). It is also inclined to intervene directly on the issue in question (action output). The “I Opt” Snowflake in Graphic 8 (below) shows selected behaviors common to each of the “I Opt” styles (see footnote #2).

Graphic 8
“I OPT” GRID AXES PARAMETERS
  

People can adopt a posture by degrees.  “I Opt” measures the commitment to each style on a ratio scale (i.e., like a ruler where any person can be accurately compared to any other).  The measurement is displayed using an “I Opt” profile as shown in Graphic 9.
 
Graphic 9
“I OPTPROFILE

A CORE SOURCE OF TEAM TENSION 
Tension is a heightened form of sensitivity. Method and mode elections produce expectations. People plan their own response based on these expectations. Graphic 10 shows the profiles of two people. The white area is where the two profiles share common perspectives. Areas outside of this common zone are potential sources of failed expectations. Thus these areas of divergence (i.e., red and blue) are personally threatening. This threat is a source of tension.

Graphic 10
“I OPTPROFILE COMPARISON

For example Person 1 (red) is more likely to see a situation as warranting a rapid reponse. The other person (blue) might see that same situation as requiring thought and study. Some of these disagreements can be resolved by simple logic. However, many issues are fuzzy. This lack of clarity limits the usefulness of logic.

Team conditions are often characterized by multivalued logic (i.e., “Fuzzy” logic). Things have only a proportional degree of necessity or completeness.  The offended person can assign one value to a condition. The person doing the offending can assign another. Neither person can completely demonstrate the correctness of their position. This is the point that things begin to breakdown. 

Accusations and insistence replace logic.  When these approaches fail the only “reason” left for the condition is the person(s) causing it. The “reason” becomes a personal deficiency or malfunction. Attributions become the order of the day.

 
PERSONAL ATTRIBUTIONS
An attribution is a verdict or a pronouncement. It assigns a “cause” (i.e., a reason) for the behavior. Attributions tend to be final. Once a verdict is rendered there is little need to search for added evidence or greater understanding.  

Attribution potential lies in the very nature of information processing. Positions on each end of the method and mode band are mutually exclusive. Selecting one forecloses the options on the other end. This makes the resulting attributions reasonably predictable.

The direction and degree of potential discord is defined by the profile overlap. Areas where the profiles do not overlap give the nature of the likely attribution(s). The quite contemplation of the HA gives no evidence of interest. The responsiveness of the RS suggests imprudence. These and other likely attributions follow directly from the way a person must behave in order to execute their selected strategy.

The video outlines the logic for each style attribution in more detail.  For purposes of brevity these are summarized in Table 1 below.


Table 1
SAMPLE OF TYPICAL ATTRIBUTIONS BY STRATEGIC STYLE
 


TEAM TENSION
Teams are used where a diversity of perspectives is needed.  This means that the profiles of team members will always diverge.  The interactions of people holding these divergent profiles will thus always contain the seeds of team tension.

Whether or not interpersonal tension will encompass a team is indeterminate. It depends on the nature of team interconnections.  The more a particular source of tension directly effects others the more likely it will spread through the team. The connection acts as a vector through which tension can travel. A person whose interests are affected by a divergence is most likely to experience and to pass on tension.

Team composition also effects how tension might spread. High proportions of thought-based strategies (HA and RI styles) can dampen tension effects. These styles can offer options and alternatives. These can diminish or redirect internal conflicts. On the other hand, action based strategies tend to exaggerate the effects. An action response is definitive and tends to solidify positions. 

There is no general formula describing the extent and degree that interpersonal tension will spread in a team. However, tension almost always has a negative effect. Investments to minimize potential tension and/or its consequences will almost always yield a positive return.

METHODS TO MANAGE TEAM TENSION
The seeds of destructive tension are contained in each and every team that has been or will ever be created. Team tension will not always frustrate the goal being pursued. But it will always increase the cost. Thus it is always wise to consider ways to prevent or mitigate its effects.  These methods can include:

PROJECT MANAGEMENT
There are a host of well-understood techniques designed to control event based activities. These are things that have a beginning and end point versus on-going operations. Milestones are a common element of all of these methods. 

Milestones define the expected events or conditions. They are located at points in time. This creates common understanding and expectations. Responsibility for milestones provides a basis to resolve any issues that may arise. The opportunity for team tension is thus minimized.

Project management methods require the ability to define in detail the steps in the process.  It is of limited value for activities with less than specific goals or for which the steps involved are not fully known.  Milestones can also be costly. Time and resources are needed to establish and maintain them.  However, project management methods will be helpful for situations where they can be applied.

ORIENTATION MANAGEMENT
A less expensive method of controlling tension is to get a broad agreement on the nature (not content) of the goal.  For example, a goal involving a large investment may demand high certainty.  Agreeing that a careful approach is appropriate puts everyone in the same mindset (e.g., HA and/or LP).

Graphic 11
ILLUSTRATION OF SECONDARY STYLE CAPABILITIES

The orientation strategy has two appealing aspects.  First, it creates a common direction for all team members. Graphic 10 shows that even a highly committed idea-oriented RI will have at least some capabilities in the disciplined LP and HA styles. These capacities, however modest, can be enlisted to contribute to the group effort. 

Secondly, the common understanding reduces the potential for conflict. It effectively prioritizes the criteria upon which decisions will be made. A potential source of tension has been disarmed.

CLASSICAL TRAINING
An even more general approach is training. The destructive aspects of tension come into play with emotions. Emotions are biochemical bodily responses. The interpretations of these bodily responses are called “feelings.” Feelings are the meanings that are assigned to the biochemistry being experienced.  Feelings are what guide action. Training can help people assign the correct meaning to their biochemical experience. Interactions can thus be guided into a more productive (or at least a less destructive) direction.

Emotional Intelligence (EI) programs can help. Their focus is psychological and center on self-understanding.  However, controlling team tension requires a focus on the group objective rather than individual well being. Any positive effect of EI on a group is indirect at best.

Teams are a social entity. Attempting to mediate the emotions person causes rather than those they experience more directly addresses the social core of teams.  Interested readers can jump-start a training program with a fully narrated 66-slide PowerPoint program. It is free and can be obtained simply by requesting it (see footnote #3).  The program can be used “out of the box” or serve as a launch point for creating your own presentation. 

PERSONAL COUNSEL
The Emotional Impact Management Report is specific to the individual but social in character. It helps a person manage the emotions they cause rather than what they experience. It is versatile and can be used as coaching support, a standalone pass-out or as a component of a training program.  Its low cost makes it a feasible option for any team (see footnote #4).


Graphic 12
ILLUSTRATION OF EMOTIONAL IMPACT MANAGEMENT REPORT

TARGETED DIAGNOSTICS AND PRESCRIPTIONS
General ways of minimizing team tension are helpful.  But specific teams composed of particular people benefit most from targeted methods. Targeted methods can home in on the actual issues the team is likely to encounter.

The first step is measuring information-processing postures. Graphic 10 (above) showed how probable divergences can be calculated. This identifies likely exposures.  The next step is to devise tools to offset the vulnerabilities. Appendix 1 offers samples of the kinds of tools that might be applied. Others can be devised to meet any particular situation.

Graphic 13
ILLUSTRATION OF EMOTIONAL IMPACT MANAGEMENT REPORT

Another option is to run an “I Opt” TeamAnalysis™ (see Graphic 13). This inexpensive report can be more cost effective than spending the hours or even days needed to design custom tools. It also has the advantage of unbiased thorough assessment (e.g., it considers coalitions, outlier effects, etc.).   The advice offered also extends beyond the basic roles, rules and process (see footnote #5 for more information).

SUMMARY
This research isolated a universal source of tension.  It traced how information-processing elections always carry the seeds of potential discord.  It proceeded to show how these elections can be translated into measurable “I Opt” profiles. These profiles can then be used to assess the potential for tension even before a team is actually formed. 

The direction and intensity of tension can be predicted from the difference in the “I Opt” profiles of people connected by some kind of team interdependency.  Because the nature of tension can be predicted, it can be controlled.

The research concludes by offering strategies for managing tension.  These vary in cost and required effort.  Selecting and competently applying the one best suited to particular circumstances will produce positive gains in almost any and every situation.



APPENDIX 1
SAMPLES OF “I Opt” STYLE BASED
TENSION MANAGEMENT STRATEGIES

Mutual Respect: The more style diversity on a team, the more valuable is this option. Understanding the “I Opt” posture of others is usually enough to build in a level of tolerance. The knowledge forewarns of likely responses. With this understanding expectations can be better aligned.

Chunking: Groups characterized by structured styles might consider managing the size of the “chunks.” Projects and processes are typically broken down into discrete pieces. Smaller “chunks” increase specificity and limit the horizon over which performance is to occur.  Alignment becomes simpler and disjoints are less probable.

Pairing: Groups with style “outliers” can reduce their exposure to potential misalignments. People with complementary (not necessarily compatible) styles can be paired so that one party's preferences offset the other (e.g., HA and RS). This strategy confines tension while giving the people involved a common destiny. This can increase the motivation for arriving at an accommodation.

Meetings: Structured styles benefit from the fact that meetings require preparation (at minimum mental). Preparation increases awareness of the responsibilities undertaken.  Increased awareness improves the odds that timing expectations will be met. 

The unpatterned styles can also benefit. These highly responsive strategies tend to ask for forgiveness rather than permission. Meetings can be used to alert group members to actions taken.  The opportunity for corrective action is thus enhanced. Generally, the more important the matter being addressed, the more frequent should be the coordination meetings.

Shifting: Structured styles can usually find very good reasons why a particular objective is being delayed. An inability to meet group expectations might be addressed by a policy of transferring responsibility rather than attempting to force completion. The potential embarrassment of being relieved of responsibility is often enough to motivate completion. 

Goodies: Meeting attendance can be an issue. If attendance cannot be compelled the attendees might be seduced. Inducements such as a good lunch, packets of business related materials, early access to important information might be sufficient to encourage attendance. An implied quid-pro-quo may also exert a minor but positive influence. People may feel a twinge of guilt about getting goodies while failing to deliver promised results.

Hurdles: Unpatterned strategies are likely to be timely but may deliver results of uneven quality. Specifying a quality standard might be used to offset quality variation. If quality cannot be prespecified some kind of preliminary review might be considered. The thrust of this option is to try to make sure that the product is “ready for prime time” before being considered by the group.

Deadlines: Structured styles tend to benefit from explicit deadlines that have consequence. Even things like the public exposure of failed commitments might suffice. The consequence can be anything that motivates completion.  People employing structured styles can be very adept at creating “reasons” for missed deadlines. 

Squeezing: Structured styles will generally take all of the time available before responding. Setting a target well before the “real” timing deadline can give the group the opportunity to adjust or contribute to the final result before finalization. 

Duration: Different styles are most productive in meetings of different duration. Structured styles can use long meeting times to fit things together—concepts for the HA and processes for the LP.  Unpatterned styles are using a more fluid strategy. For them short duration meetings are most productive. When setting duration it might be well to keep in mind that it may be possible to set interactions where only some—not all—of the people on a team meet on particular subjects.


The above are examples rather than an exhaustive list.  Other equally valid and effective strategies can be devised.  Generally, the more committed a person or group is to one particular strategic style, the more likely is a vulnerability to surface and the more valuable will be a tool to offset it.



 FOOTNOTES
(1) Organizational Rank and Strategic Style.  Google research blog published October 22, 2012 and available at http://garysalton.blogspot.com/2012/10/organizational-rank-and-strategic-styles_22.html .  A companion YouTube video both abbreviates and expands on the research and was published October 17, 2012 and is available at http://www.youtube.com/watch?v=sqeGLvjU2Oc&feature=youtu.be.

(2) The “I Opt” Snowflakes are templates that identify characteristics associated with different strategic styles or patterns. They are designed so that individual or group "I Opt" profiles can be overlaid on them for self-discovery uses.  Snowflakes can be constructed to address a variety of areas (e.g., general behavior, corporate culture, learning, communication and emotional responses). Free pdf copies current snowflakes can be downloaded from
http://www.iopt.com/support-materials.html#snowflake

(3) A brief 6-minute video “I Opt” Emotion Training Program“can be viewed in the Coffee Break Videos section of iopt.com or directly on YouTube at: http://www.youtube.com/watch?v=6SYR9QNOYm8.  You can obtain a free electronic copy of the entire program by contacting our offices by phone, email or snail mail using the contact information on www.iopt.com.

(4) The contents of the Emotional Impact Management report can be reviewed on the www.iopt.com website at http://www.iopt.com/emotional-impact.php.

 (5) “I Opt” TeamAnalysis™ Orientation (2008). A 10 minute video available on the iopt website at http://www.iopt.com/coffee-break-videos.html or directly on YouTube at http://www.youtube.com/watch?v=tTBlAygPN3g.



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Monday, October 22, 2012

Organizational Rank and Strategic Styles

By: Gary J. Salton, Ph.D.
Chief: Research and Development
Professional Communications, Inc.


ABSTRACT
Multiple studies (#1 in Footnotes) show that strategic styles vary by rank for mid to high level management. This study used a sample of 10,617 individuals from 1,559 different organizations to confirm and extend these findings for the entire range of management from first level supervision to CEO. It then isolates a single cause for the patterns seen in the real world data.

The second phase of the study is a stress test that applies the
macro level findings to first level management. That sample consisted of 1,801 individuals from 390 different organizations who held five different titles but who occupy roughly the same hierarchical level. It was found that the same factor causing the pattern regularity at the global level also applied within first level management.

The factor responsible for the consistent relationships was found to
be an organizational constant. It is inherent in the nature of organizations.  Its effects can be relied upon. They will apply to any organization.  They will occur in any culture. 
They are  independent of time and will as applicable in 1,000 years as they are today.

Click here to link to YouTube
A companion YouTube video both abbreviates and expands on this research blog. It can be viewed on the Coffee Break Videos section of www.iopt.com or by clicking the icon on the right to go directly to YouTube.




THE SAMPLE
The sample consists of 10,617 people from 1,559 different organizations. The size and diversity of this sample is shown in Table 1 (#2 in Footnotes for title consolidation statistics).

Table 1 
SAMPLE SIZE AND DISTRIBUTION


Table 2 (below) shows the distribution of the sample across economic sectors. The sample includes representatives from all major areas of the economy.

Table 2
SAMPLE DISTRIBUTION ACROSS ECONOMIC SECTORS

The sample is of sufficient size and diversity to warrant its acceptance as reasonably representative of the various hierarchical levels. It can probably be trusted.
 

ORGANIZATION LEVEL RESULTS

Graphic 1 (below) shows the average management “I Opt” scores from first level management to CEO.  A glance at the chart is enough to suggest that something systematic is going on.  The raw numbers do not fluctuate randomly but appear to be following some kind of trend line based on hierarchical level. One way to assess what is happening is to find a common denominator between the lines that are increasing and those that are decreasing in strength.

Graphic 1
“I OPT” SCORES BY MANAGEMENT LEVEL  

That common denominator is the input strategy.  The two red lines, the Logical Processor (LP) and Hypothetical Analyzer (HA), share a structured approach.  Both styles seek out particular information inputs using some kind of template, plan or scheme that they believe will successfully address the issue at hand. For example, the analytical HA may use math and logic (both well-defined methods) to create a plan.  The action oriented LP may select a particular procedure to remedy a condition being confronted.  Both the HA’s methods and the LP’s processes guide them to select particular kinds of inputs and to reject others.

The two blue lines, the idea generating Relational Innovator (RI) and quick acting Reactive Stimulator (RS), share an unpatterned strategy.  Both use an opportunistic approach to information.  They are both likely to accept any kind of input that looks like it might address the issue that they confront.  This somewhat random process is managed by a culling strategy. Both styles are quick to discard things that do not work.  The net result is to quickly isolate solutions that are adequate rather than optimal.  Speed is traded for perfection.  The assumption is that if improvement is warranted, the item can be returned to later for refinement.  Efficiency is sacrificed for quicker implementation.

It is worth noting that both sets of lines, those going up and down, contain both thought (HA and RI) and action (LP and RS) components. The purpose of thought is to guide action. The purpose of action is to affect the external world (“I Opt” theory differentiates action from activity). Thus both pairs of lines contain the basic components necessary to navigate life.

“I Opt” styles are exercised within an environment.  That environment can cause one or another style to be favored as a means of navigation.  A major part of the environment in an organization is hierarchical rank. Graphic 2 divides raw data graph into hierarchical zones.

Graphic 2
“I OPT” SCORES DIVIDED BY  MANAGEMENT LEVEL

The various first level management titles are grouped into a single category because they share an operational orientation.  Their defining attribute is a focus on near-term outcomes and the clarity of the influences affecting the matter at hand. The variables required by the structure (i.e., method, procedure, etc.) are available, their relationships are typically well understood and there is a certain regularity in the kinds of issues being addressed. The value of the structured approaches of both thought (HA) and action (LP) are maximized under these conditions.

Graphic 3
MANAGEMENT LEVEL ORIENTATION
Graphic 3 (above) illustrates the changing focus of the job as you ascend the hierarchy. At the manager level the critical success factor shifts from operations to tactics.  Tactics typically involve responses to changing situations that preserve or better the circumstances of the unit being managed.  A changing situation implies that new factors enter into decisions. With these new factors come unexpected relationships that must be accommodated.  The pattern regularity required by any structured approach is diminished.  The value of the LP and HA style declines and that of the RI and RS rises.

At the Vice President level the focus shifts from tactics to strategy.  Strategy is typically a general plan that attempts to proactively create favorable future situations.  To be effective, strategy must extend farther into the future than do tactics.  The farther into the future a decision reaches, the more likely it is that unforeseen factors will intervene to disrupt expectations.  Pattern regularity declines still further and with it the value of the HA and LP styles.

At the CEO level emphasis changes from strategy to mission.  Mission concerns the ultimate goals of the organization that focus the various tactics and strategies into a coherent direction. Uncertainty compounds as time horizons move to 5, 10 or even 20 years into the future.  The value of the structured styles declines still further.

Another factor accelerating the decline in LP and HA value at upper management levels is resolution.   Resolution refers to the clarity with which the variables involved in a decision are recognized and assessed.

Responsibilities broaden with a rise in hierarchical level.  Multiple interests demand attention and distance from day-to-day activity increases. Any scheme, plan or method being used requires that all of its component elements be available. If the particulars needed by a structured approach are weakened or lost the value of a methodical, deliberate strategy (i.e., LP and HA) necessarily declines. The loss of resolution causes the needed information to be unavailable at higher levels.

The two factors of increasing uncertainty and decreasing resolution explain the drop in the use of structured styles with higher organizational position.  The fast acting RS and idea oriented RI move to fill the gap. The question is why?

The answer to the question lies in the same cause but working through a different agency.  At the operating level tightly interdependent processes dominate.  Any new ideas or quick fix options must be “fit” into the process in detail. This limits the opportunity for RI or RS options.  In addition, the interdependent nature of the operations heighten the probability of failure cascades. This risk offsets the  gain promised by the intervention.  The combination of less opportunity and poor incentives keeps the RI and RS style commitment low at operating levels.

The processes in play loosen as you ascend the hierarchy. This reduces the perceived risk of cascading failure.  Less risk increases the net gain promised by an intervention. In addition, uncertainty creates a gap in knowledge that invites opportunity.  New ideas, options and alternatives can be seen as offsetting or even leveraging existing uncertainty. These factors act to increase the value of the unpatterned strategies of RI and RS.

Still another factor encouraging opportunity and incentive is resolution.  The farther you move from operations, the less vivid are the details that might inject themselves to frustrate an innovative proposal or action. With fewer factors to consider, the opportunity for new initiatives increase and with them the value of the RI and RS strategies.


Graphic 4
CORE FACTOR ILLUSTRATION
Graphic 4 (above) illustrates the relationship of uncertainty, resolution, opportunity and incentive to a single underlying variable, predictability.  The more predictable a process or method, the greater the value of structured strategies.  Lessening predictability creates opportunity and incentive for new, untested initiatives that are the forte of the unpatterned approaches.

An importantly quality of predictability in this context is that it is inherent in the very structure of the organization.  Resolution will always diminish with distance.  Uncertainty will always increase with lengthening horizons.  Opportunity and incentive will always increase as predictability falls.  It does not matter how anyone “feels” about it.  Geographic location does not matter.  Culture does not matter.  Time does not matter—these findings will apply today, tomorrow and 1,000 years from now. Predictability will always drive the distribution of styles in an organization toward the type of configuration seen in this sample.

THE GENIUS OF THE CURVES
Graphic 5 (below) shows that the rank order of “I Opt” strategic styles essentially reverse position between the bottom and top of an organization.
 
Graphic 5
RANK ORDER OF STRATEGIC STYLES
For an organization to persist in a particular environment it must attend to the present and the future.  The lower end of the organization tends to the particulars needed for immediate survival. The upper end must plot a course toward a favorable future position.  Both of these needs must be satisfied in a way that one end of the organization does not confound the other. Therein lies the genius of the curves.

The nature of the threads linking the top and bottom of the organization are best seen by smoothing the raw data using trend lines. The Coefficient of Determination (RSquared) for the trend lines ranges from 92% to 98% indicating that the distortion introduced by this smoothing is minimal
(#3 in footnotes)In other words, the “fit” of the trend line to the actual data is highly accurate.  Graphic 6 (below) shows the results (the very faint gray lines in the background are the actual raw data).


Graphic 6
STRATEGIC STYLE TREND LINE DISTRIBUTION
The “take home” from Graphic 6 is that adjacent titles lie within reasonable proximity to each other. The occupants of these adjacent titles are different enough to expand each others perspectives.  They are similar enough to interact without encountering major communication problems (e.g., level of detail, risk tolerances, timing expectations, etc.).  The intermediate titles act as a bridge between the diametrically opposite style preferences at both extremes of the organization.

Graphic 6 shows that the predictability which drives the use of structured and unpatterned styles does so in an incremental manner.  There are no sudden jumps or dramatic plunges.  Predictability appears to be a continuum with infinite gradations.  This not only provides a path for organizational design but may also be of value in transitioning between the various titles.  It is a useful insight.


A FIRST LEVEL MANAGEMENT STRESS TEST
The first level management category used in the foregoing analysis includes multiple titles, all of which occupied roughly the same hierarchical position.  If predictability is the factor driving organizational design, its effects should be seen in any differences between the first level titles.

Table 3
FIRST LEVEL MANAGEMENT
SAMPLE SIZE AND DISTRIBUTION


Table 3 (above) shows the sample segment for first level management consists of 1,801 individuals from 390 unique organizations grouped into five title categories (#4 in Footnotes for detail on coordinators). Table 4 (below) shows that the sample is drawn from a cross section of economic sectors.


Table 4
FIRST LEVEL MANAGEMENT
SAMPLE DISTRIBUTION BY ECONOMIC SECTOR
Statistically, the size and diversity of the sample is enough to allow it to be considered representative of first level management. 

Graphic 7
(below) highlights the mean (i.e., average) scores of each of the “I Opt” styles plotted with their associated first level job titles. The trends embedded in the lines suggest that an underlying “something” is at work.

Graphic 7
FIRST LEVEL MANAGEMENT
STRATEGIC STYLE COMMITMENT BY JOB CATEGORY


The trends displayed by the raw data show the same tendencies that are seen at the macro level. But they are less pronounced and occur between some, rather than all, of the first level job titles.  Therefore the first task becomes to try to determine if the titles describe real differences in approach. And the way to test that is to statistically compare each first level title against all of the others. Table 5 (below) presents the findings of that test.

Table 5
FIRST LEVEL MANAGEMENT
STATISTICAL SIGNIFICANCE TESTS (a)

The academic standard for declaring changes in style scores to be “significant” is 5% or less (i.e., there is less than a 5% chance that the difference in scores is due to pure chance). In statistics “significant” does not mean that the differences are material.  It just means that they are probably not chance variations. The boxed numbers in yellow identify differences that meet the academic 5% significance standard. Significance scores are not scattered but tend to “bundle” adjacent titles.


Graphic 8
FIRST LEVEL MANAGEMENT 
STRATEGIC STYLE JOB GROUPINGS
Graphic 8 (above) converts the significance table to visual form. It reveals two distinct “bundles” (circled). The differences within each circle (i.e., bundle) appear to be random variations.  But the differences between the bundles are statistically significant. Graphic 8 tells us that lower management divides into two distinct groups along the action dimension of LP and RS.

The foundation for the differences appears to rest on the things being managed. Supervisors, Assistant Managers and Coordinators in Group 1 are all involved in guiding relatively stable ongoing processes. Stable processes mean there is less need for a spontaneous, “let’s give it a try” RS approach.

The situation changes in Group #2. Project managers and team leaders address identifiable tasks that have an end point. They are event oriented. The path toward achieving the goal is less well defined. This lessens the value of the disciplined LP strategy. The responsive RS rises in value with the increased probability of unexpected issues.

Predictability again appears to lie at the core of the difference in approaches.  The predictability of structured processes offer the opportunity to design optimal strategies for managing those stable processes.  The lessened predictability of event driven activities makes spontaneous responses more viable. The shift in the action options between LP and RS make sense.

The plot of the idea-oriented RI style in Graphic 9
(below) is again enough to suggest that some kind of cause is in operation. The scores for titles falling within the dotted green ellipse (#2 through #4) do not differ significantly from each other.  That means that there are three distinct levels of RI commitment within lower management—Supervisor, Leader and titles falling in the green ellipse. The question is why?
Graphic 9
FIRST LEVEL MANAGEMENT 
RELATIONAL INNOVATOR (RI) AVERAGES AND TREND
The answer appears to lie in the effect of predictability on opportunity and incentive. The Supervisor’s stable, established processes leave little room or reason for new approaches. Thus the low RI style. For leaders at the other end of the graph there are no tightly defined processes to interrupt.  Unforeseen exposures and unexpected situations create both incentive and opportunity for new ideas and approaches. Hence appreciably higher RI commitment. Titles lying between these extremes simply face varying degrees of opportunity and incentive (#5 in Footnotes).

The last of the first level “I Opt” styles to be considered is the analytical HA. Unlike the other styles, the average commitment to the Hypothetical Analyzer (HA) style varies by less than one percentage point. Graphic 10 (below) shows a trend line that is virtually flat.  So, why is not this style responding to the predictability change seen in the other styles?


Graphic 10
FIRST LEVEL MANAGEMENT 
HYPOTHETICAL ANALYZER (HA) AVERAGES AND TREND

The answer lies in the thought based methods of the HA.  Tools like “what if” analysis and Monte Carlo techniques allow the HA to handle uncertainty within the bounded range characteristic of first level management activities.  In addition, the near-term nature of first level activities means that resolution remains high.  

The combination of bounded uncertainty and high resolution means that the HA strategy remains valuable throughout the range of first level activities.  It is only at the manager level where tactical demands limit the time available for analysis and uncertainty takes on a more unbounded character that the commitment to the HA strategy begins to decline.

The results of the first level management analysis confirm what was found at the macro level.  Again, predictability working through the agencies of uncertainty, resolution, opportunity and incentive explains the results produced by actual firms operating in the real world. Predictability simply exercises these agencies through the filter of job content rather than through the more general filter of horizon. While not demonstrated in this study, it is likely that job content controls the distribution of styles within any specific organizational level.  In any event, predictability remains the core cause of the observed phenomenon.


SUMMARY
This research has uncovered a constant that is embedded in the very nature of organizations—predictability. Predictability works through the agencies of uncertainty, resolution, opportunity and incentive. These vary by horizon across the hierarchy and by job content within specific levels (e.g., first level management).

Any enduring organization faces an array of conditions that simultaneously involve different levels of predictability.  It must manage these conditions in such a way that the actions of one part of the organization do not confound those in another.  The study revealed that this is accomplished by moderate degrees of difference between adjacent levels.  These intermediate level styles act as linked “boxes” connecting the extremes. The system is a unique transmission mechanism.  It not only “transmits” information up and down but also changes the “gearing.” The meaning of the information being transmitted is adjusted to be appropriate for each level.

The ability to attach a “why” to the findings is of practical significance.  It gives confidence that the relationships discovered are “built into” the system.  The combination of hard data and strong logic gives confidence that the findings are not just another fad.   Scholars and professionals can rely on these results in designing and developing tools, methods and strategies for improving the performance of organizations in field settings.




BIBLIOGRAPHY/FOOTNOTES
(1) Salton, Gary (Various Organizational Engineering Evidence-Based Research Blogs) including:
 
Salton, Gary (November 2010) Sales Management and Performance. http://garysalton.blogspot.com/2010/11/sales-management-and-performance.html
Salton, Gary (October 2010) City Management
http://garysalton.blogspot.com/2010/10/city-versus-corporate-executive.html

Salton, Gary (September 2009). The Nursing Staircase and Managerial Gap
http://garysalton.blogspot.com/2009/09/nursing-staircase-and-managerial-gap.html

Salton, Gary (September 2008). Hierarchy Influence on Team Leadership
http://garysalton.blogspot.com/2008/09/hierarchy-influence-on-team-leadership.html

Salton, Gary (August 2008). Engineering Leadership.
http://garysalton.blogspot.com/2008/08/engineering-leadership.html

Salton, Gary (June 2008). The Pastor as a Leader.
http://garysalton.blogspot.com/2008/06/pastor-as-leader.html

Salton, Gary (May 2008). Fitting the Leader to the Matrix
http://garysalton.blogspot.com/2008_05_01_archive.html

Salton, Gary (October 2007). Leadership, Diversity and the Goldilocks Zone
http://garysalton.blogspot.com/2008_01_01_archive.html

Salton, Gary (October 2007). How Styles Affect Promotion Potential
http://garysalton.blogspot.com/2007_10_01_archive.html

Salton, Gary (November 2006). Gender in the Executive Suite
http://garysalton.blogspot.com/2006_11_01_archive.html

Salton, Gary (October 2006). CEO Insights
http://garysalton.blogspot.com/2006_10_01_archive.html



(2) The study tested whether Project and Program Managers are distinct in the way they approach decision issues. The results of the analysis were:

PROJECT VERSUS PROGRAM MANAGER
The same tests were done on the Assistant Manager and Assistant Vice President (AVP) to determine if they warranted distinct categorical designations.

ASSISTANT MANAGER VERSUS ASSISTANT VICE PRESIDENT

The above tables show that both Project and Program Managers as well as Assistant Managers and AVPs are likely to seek out the same kinds of information, weight it in similar fashion, have roughly the same risk tolerance and so on. The differences in their “I Opt” scores are the result of random variation around a common mean.  This means that both sets of titles can reasonably be considered to be single job categories. Thus the titles Project and Program manager are combined for this analysis as are Assistant Manager and AVP.

(3) The fit of the trend lines to actual data were tested to insure that they did not distort the meaning of the data.  The fit statistics are:
        The trend line for the RS was a second degree polynomial with an R2 of 0.9562.
        The trend line for the RI was linear regression with an R2 of 0.9202
        The trend line of the LP was linear regression with an R2 of 0.9642
        The trend line for the HA was a second degree polynomial with an R2 of 0. 9826. 

(4) Coordinators were included in first level management since they hold some authority to synchronize or otherwise to cause adjustments in the activities being coordinated. This authority is functional management whether or not they are accorded hierarchical recognition in a particular organization. 
 
(5) For example, Project/Program Managers have defined goals but flexible methods. Assistant Managers typically work in staff areas with defined method but latitude for interpretation.  Coordinators limited authority restricts opportunity while simultaneously giving them a bit more incentive to explore since others are actually in charge of the activities being coordinated.  The net effect of these variations in opportunity and incentive place the “green ellipse” group between the two extremes.

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